Last updated: July 1, 2026
1. Introduction
Tool Manager Pro ("we," "us," or "our") respects your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our website (toolmanagerpro.com), use our application (app.toolmanagerpro.com), or interact with our services.
2. Information We Collect
Account Information
When you create an account, we collect your name, email address, company name, and password (stored in encrypted form). Account roles (Super Admin, Admin, Driver) determine access levels within the platform.
Business Data
As you use the Service, you may input business data including customer records, contact information, addresses, inventory, invoices, payments, route schedules, and expense records. This data belongs to you and is processed solely to provide the Service.
Usage Information
We automatically collect certain information when you use the Service, including IP address, browser type, device information, pages visited, and timestamps. This helps us improve performance and security.
Payment Information
Payment card data is processed by our payment partners (such as Square) and is not stored on our servers. We may receive transaction confirmations and tokenized payment references.
GPS and Fleet Data
When GPS tracking is enabled, we process vehicle location data from integrated providers (such as CMSV6 / 808GPS). GPS credentials are stored server-side and are never exposed to end-user browsers.
3. How We Use Your Information
We use collected information to:
- Provide, maintain, and improve the Service
- Authenticate users and enforce role-based access controls
- Process transactions and manage subscriptions
- Send service-related communications and support responses
- Monitor for security threats and prevent fraud
- Comply with legal obligations
4. How We Share Your Information
We do not sell your personal information. We may share information with:
- Service providers — Third parties that help us operate the Service (hosting, payment processing, email delivery)
- Integration partners — Such as Square for payments and GPS providers for fleet tracking, only as configured by you
- Legal requirements — When required by law, court order, or to protect our rights and safety
- Business transfers — In connection with a merger, acquisition, or sale of assets, with notice to affected users
5. Data Security
We implement industry-standard security measures including encrypted session authentication (JWT in httpOnly cookies), server-side credential storage, and access controls. Admin-only screens protect sensitive fleet and configuration data. However, no method of transmission or storage is 100% secure.
6. Data Retention
We retain your account and business data for as long as your account is active or as needed to provide the Service. You may request deletion of your account and associated data by contacting us. Some data may be retained as required by law or for legitimate business purposes.
7. Self-Hosted Deployments
If you deploy Tool Manager Pro on your own infrastructure using Docker, your data remains on your systems. In self-hosted configurations, you are responsible for your own data protection practices and compliance obligations.
8. Cookies
We use essential cookies for authentication and session management. These cookies are necessary for the Service to function and cannot be disabled while using the application. We do not use third-party advertising cookies on our marketing website.
9. Your Rights
Depending on your jurisdiction, you may have the right to:
- Access the personal information we hold about you
- Request correction of inaccurate information
- Request deletion of your personal information
- Object to or restrict certain processing activities
- Export your data in a portable format
To exercise these rights, contact us at .
10. Children's Privacy
The Service is not intended for individuals under 18 years of age. We do not knowingly collect personal information from children.
11. International Users
If you access the Service from outside the United States, your information may be transferred to and processed in the United States or other countries where our service providers operate.
12. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on this page and updating the "Last updated" date.
13. Contact Us
For privacy-related questions or requests, contact us at:
- Email:
- Website: Contact page